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Privacy Policy

Last Updated: 6/1/25

Studio Republic respects your privacy and is committed to protecting your personal data. This privacy policy outlines how we collect, use, and safeguard your information.

1. Who We Are

Studio Republic is a digital creative agency based in the UK, specialising in services for charities. For data protection purposes, Studio Republic is the data controller of your personal information.

2. What Personal Data We Collect

We may collect, use, store, and transfer different kinds of personal data about you, including:

  • Identity Data: Name, job title, organisation.
  • Contact Data: Email address, phone number, postal address.
  • Financial Data: Payment details for transactions.
  • Technical Data: IP address, browser type, and operating system.
  • Usage Data: Information about your interactions with our website.
  • Marketing Data: Your preferences in receiving communications from us.

We collect this data through:

  • Forms on our website.
  • Cookies and other tracking technologies.
  • Direct interactions with you, such as emails or phone calls.

3. Why We Process Your Data

We process your personal data for the following purposes:

  • To provide and improve our services.
  • To communicate with you regarding projects or enquiries.
  • To process payments and manage transactions.
  • To send marketing communications (with your consent).
  • To comply with legal obligations.

4. Legal Basis for Processing

We process your personal data under the following legal bases:

  • Consent: When you opt in to receive marketing communications.
  • Contractual Necessity: To provide the services you request.
  • Legal Obligation: To comply with tax or regulatory requirements.
  • Legitimate Interests: To improve our services and manage our business effectively.

5. How We Share Your Data

We only share your data with trusted third parties where necessary, including:

  • Payment processors to handle transactions.
  • Service providers supporting our website and IT infrastructure.
  • Marketing platforms for sending newsletters (if you subscribe).
  • Legal or regulatory bodies when required by law.

All third parties are bound by confidentiality and are only permitted to process your data for specified purposes.

6. International Data Transfers

If your data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:

  • Contracts based on the UK International Data Transfer Agreement.
  • Certification under recognised frameworks, such as the UK-US Data Privacy Framework.

7. How Long We Keep Your Data

We retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements. Specific retention periods include:

  • Transaction records: 6 years for tax purposes.
  • Marketing data: Until you withdraw your consent or unsubscribe.

8. Your Rights

Under the UK GDPR, you have the following rights:

  • Access: Request a copy of the data we hold about you.
  • Rectification: Correct any inaccuracies in your data.
  • Erasure: Request deletion of your data, where applicable.
  • Restriction: Limit how your data is processed.
  • Portability: Receive your data in a portable format.
  • Objection: Object to processing based on legitimate interests or marketing.
  • Withdraw Consent: For data processed with your consent.

To exercise these rights, please contact us at [insert contact details].

9. Cookies

We use cookies to enhance your experience on our website. For detailed information, see our Cookie Policy.

10. How We Protect Your Data

We implement technical and organisational measures to protect your data from unauthorised access, loss, or misuse. These include encryption, secure servers, and access controls.

11. Contact Us

If you have any questions about this policy or how we handle your data, please contact us:

  • Email: hello@studiorepublic.com
  • Phone: 01962 659123

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.