Privacy Notice.

Introduction

We are committed to safeguarding the privacy of our site visitors and clients.This notice applies where we are acting as a data controller with respect to the personal data of our site visitors and clients. We use cookies on our website. Where those cookies are not strictly necessary for the provision of our service, we will ask you to consent to our use of cookies when you first visit the site.

Where we invite you to input personal data on site, we’ve incorporated privacy controls. By using the privacy controls, you can specify whether you would like to receive direct marketing communications.

How we use your personal data

We may process data about your use of our website ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your website use. The source of the usage data is Google Analytics. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.

We may process information contained in any enquiry you submit to us regarding goods and / or service ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and / or services to you. The legal basis for this processing is explicit consent requested at the time of entering the enquiry data.

We may process account data ("account data"). The account data may include your name and email address, telephone number, job title, company name. The source of the account data is you or your employer. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is the performance of a contract between you and us and / or taking steps, at your request, to enter into such a contract.

We may process information relating to our customer relationships, including customer contact information ("customer relationship data"). The customer relationship data may include your name, your employer, your job title or role, your contact details, and information contained in communications between us and you or your employer. The source of the customer relationship data is you or your employer. The customer relationship data may be processed for the purposes of managing our relationships with customers, communicating with customers, keeping records of those communications and promoting our products and services to customers. The legal basis for this processing is our legitimate interests, namely the proper management of our customer relationships

We may process information that you provide to us for the purpose of subscribing to our email notifications and / or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and / or newsletters. The legal basis for this processing is explicit consent requested at the time of entering the notification data.

We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our business and communications with clients.

Retaining and deleting personal data

This Section sets out our data retention procedure, which is designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.We will retain your personal data as follows:

Account data, customer relationship data, correspondence data will be retained for the duration of the business relationship following commencement of contract, and for a maximum period of five years following the cessation of the relationship.

Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Amendments

We may update this policy from time to time by publishing a new version on our website.You should check this page occasionally to ensure you are happy with any changes to this policy. We may notify you of significant changes to this policy by email.

Your rights

In this section, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:

• the right to access;
• the right to rectification;
• the right to erasure;
• the right to restrict processing;
• the right to object to processing;
• the right to data portability;
• the right to complain to a supervisory authority; and
• the right to withdraw consent.

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed.

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

To the extent that the legal basis for our processing of your personal data is:

(a) consent; or

(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

You may exercise any of your rights in relation to your personal data by written notice to us.

About cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

For control of our business, our website logs IP addresses, which is the automatic number assigned to your computer when you surf the web. The IP address allows us to anonymously track visitors' usage on our website. Your IP address is not connected to any personally identifiable or on-line contact information like a name and address, so you remain anonymous at all times.

Our use of cookies

• Cookies set by Google Analytics
  
  • Name: _utma
    Content: randomly generated number
    Used for: identifying unique visitors
    Expires: 2 years
  • Name: _utmb and _utmc
    Content: randomly generated number
    Used for: identifying the current session
    Expires: 30 minutes
  • Name: _utmz
    Typical content: randomly generated number + info on how the site was reached
    Used for: tracking how visitors came to our website
    Expires: 6 months
• Cookies set by www.studiorepublic.com
  
  • Name: PHPSESSID
    Typical content: randomly generated number
    Used for: allowing users to log in to our content management system
    Expires: when user exits browser
  • Name: MO
    Typical content: true/false
    Used for: remembering whether a visitor is using a mobile or desktop device
    Expires: when user exits browser

Managing cookies

Browser controls:
You can use your web browser (eg Internet Explorer) to:

• delete all cookies
• block all cookies
• allow all cookies
• block third-party cookies
• clear all cookies when you close the browser
• open a 'private browsing' session
• install add-ons and plug-ins to extend browser functionality

Our details

This website is owned and operated by Studio Republic, a trading name of Tin Roof Images Limited.

We are registered in England and Wales under registration number 5282012, and our registered office is at 10 Charlecote Mews, Winchester, SO23 8SR.

Our principal place of business is at 10 Charlecote Mews, Winchester, SO23 8SR.

You can contact us:
(a) by post, to the postal address given above;
(b) by telephone, 01962 659123 or
(c) by email at hello@studiorepublic.com

Data protection officer:

Our data protection officer, Chris Todhunter’s contact details are chris@studiorepublic.com.

This notice was created using a template from SEQ Legal.